Tips and Tricks for FrontPage 2000

Formatting
Apply Text and Graphics Formatting Multiple Times in Office 2000

Keyboard Shortcuts
Useful Shortcut Keys in FrontPage 2000

Applying Text Graphics Formatting Multiple Times in Office 2000
Have you ever wanted to make several non–sequential words stand out by using a special font in your document? Or have you ever wanted to change certain solid lines to dotted lines in graphics created with the drawing tools? If you’ve ever wanted to apply the same format to items in different locations in a file, you might not realize how easy it is. Instead of clicking the Format Painter button on the Standard toolbar every time that you want to apply the new format, you can take advantage of the button’s "sticky" feature.

1. Select the item whose format you would like to copy.
2. To copy the selected format to several items, double–click the Format Painter button. The button stays selected, or "sticky."
3. Select the text or graphic where you want to apply the new format.
4. When you’re finished applying the format, click the Format Painter button again or press ESC.

Note – Applying text and graphics formatting multiple times does not work between programs. For example, you cannot apply formatting from Word to PowerPoint.

More Information
For more information, type format painter or copy formats in the Office Assistant or on the Answer Wizard tab in the program’s Help window, and then click Search. For related information, see Quickly Copy Formatting with the Format Painter in Office 2000 and Insert a Drawing Object Multiple Times in Office 2000.

Quickly Copy Formatting with the Format Painter in Office 2000
Microsoft Office programs offer a quick way to copy formatting from one item – such as text in Word, a cell in Excel, a control in Access, or a shape in Publisher – to another. It’s called the Format Painter, and it might be the most helpful toolbar button you’ve never used.

Save Time and Effort: Format an Item in One Step
Say you’ve written a report in Word. You like the look, especially your headings, which are 14 pt. Bookman Old Style, centered, green, and bold, with a nice subtle shadow.

Fifteen minutes before you’re supposed to present the report to the team, your manager asks you to add four new sections to the report. You spend thirteen minutes adding the information, and the next two wishing that you hadn’t chosen such complicated formatting for your headings, since you now have to apply it to all the new ones.

Using Format Painter saves you that time and duplicated effort. Instead of having to manually apply the font, font effects, centered paragraph alignment, and other formatting to each new section heading, you can quickly copy all of the formatting attributes by using one toolbar button.

To copy formatting

1. Do one of the following:
   To copy both paragraph attributes (such as alignment, indentation, and so on) and character attributes (such as font and font effects), select the text whose formatting you want to copy plus the paragraph mark that follows the text.
   To copy only character attributes, select the text without selecting the paragraph mark.
2. On the Standard toolbar, click Format Painter.
3. Select the text you want to apply the formatting to.
   The text takes on the new formatting.

If you want to apply the same formatting to more than one item, select the formatting you want, double–click Format Painter, and then select each word, phrase, or paragraph you want to apply formatting to. When you’re finished, press ESC.

See Also
For more information about copying formatting, type copy formatting in the Office Assistant or on the Answer Wizard tab in the Help window of your Office program, and then click Search.

Insert a Drawing Object Multiple Times in Office 2000
Have you ever wanted to insert the same drawing object several times in a row in your document, worksheet, or presentation? It’s easy. Instead of clicking the drawing objectbutton every time you want to insert the object, you can take advantage of the drawing object button’s "sticky" feature.

1. To view the Drawing toolbar, right–click any toolbar and select Drawing.
2. To insert a drawing object several times, double–click the drawing object button (such as Rectangle) on the Drawing toolbar. The button stays selected or "sticky."
3. Insert your drawing object several times by clicking in the appropriate locations.
4. When you’re finished inserting the objects, click the drawing object button again, or press ESC.

You can also turn any of the drawing objects available from the AutoShapes button on the Drawing toolbar into "sticky" drawing object buttons. Simply click the AutoShapes button, point to a category (such as Flowchart), and a submenu of shapes opens up. Drag the move handle at the top of the submenu to create a floating toolbar. Then double–click the drawing object button (such as Flowchart: Process). The button now stays "sticky."

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Useful Shortcut Keys in FrontPage 2000
Do you find that using the keyboard is sometimes quicker than using your mouse? Shortcut keys can help you bypass menus and carry out commands directly. You can use shortcut keys in many ways with FrontPage, from accessing commands and toolbar buttons to outlining and editing information. Shortcut keys are sometimes listed next to the command name on menus. For example, on the Edit menu, the Copy command shows the shortcut CTRL+C.

For a comprehensive list of shortcuts, ask the Answer Wizard for help. In FrontPage 2000, press F1 to display Help, click the Answer Wizard tab, and then type keyboard shortcuts in the text box. Here are some of the most useful FrontPage shortcut keys:

Activity	Shortcut Keys
Create a hyperlink	CTRL+K
Display HTML tags	CTRL+/
Create an AutoThumbnail of the selected picture	CTRL+T
Preview a page in a Web browser	CTRL+SHIFT+B
Display the Microsoft Script Editor	SHIFT+ALT+F11
Create a new page	CTRL+N
Bold	CTRL+B
Italic	CTRL+I
Underline	CTRL+U
Copy	CTRL+C
Paste	CTRL+V
Undo	CTRL+Z
Save	CTRL+S
Print	CTRL+P
Open	CTRL+O